Privacy Policy

This Privacy Policy explains how PELAGIX LTD ("EasySOC", "we", "us", "our") collects, uses, and protects the personal data you provide when you visit this website or submit our partner enquiry form. We are committed to handling your information lawfully, transparently, and only for the purposes described below.

01Who we are

This website is operated by PELAGIX LTD, a company registered in England and Wales (company number 17253464), with its registered office at 124-128 City Road, London EC1V 2NX, United Kingdom. For the personal data described in this policy, PELAGIX LTD is the data controller.

02What data we collect

Information you give us

When you complete the partner enquiry form, we collect the details you submit, which may include:

• Your name
• Work email address
• Company name
• Number of Microsoft 365 tenants you manage (a range you select)
• Your role
• Any additional message you choose to include

Information collected automatically

When you browse the site, we collect limited technical and usage data through analytics cookies, including your approximate location, device and browser type, pages viewed, and how you arrived at the site. This data is aggregated and does not directly identify you.

03How we use your data

• To respond to your enquiry and discuss the EasySOC partner programme with you.
• To arrange and follow up on a pilot or partner conversation you have requested.
• To understand how visitors use the site so we can improve its content and performance.
• To maintain the security and integrity of the website and prevent abuse (for example, spam filtering on the form).

We do not use your data for automated decision-making or profiling, and we do not sell or rent it to third parties.

04Legal basis for processing

Under the UK GDPR, we rely on the following legal bases:

• Consent — when you submit the enquiry form, and for non-essential analytics cookies. You may withdraw consent at any time.
• Legitimate interests — to respond to business enquiries, to keep the site secure, and to improve our service, balanced against your rights and freedoms.

05Cookies and analytics

This site uses Google Analytics to understand site usage. Google Analytics sets cookies to measure visits and interactions; the resulting data is processed by Google on our behalf. You can prevent these cookies by adjusting your browser settings or by using the Google Analytics opt-out browser add-on. Essential cookies required for the site to function may also be set.

06Service providers and data sharing

We use a small number of trusted third-party processors to operate this website:

• Form processing — enquiry form submissions are delivered to us via Formspree, which forwards the message to our inbox.
• Analytics — Google Analytics, as described above.
• Hosting — our website hosting provider, which may process technical access logs.

These providers act on our instructions and are bound by their own data-protection obligations. Some may process data outside the UK/EEA; where they do, appropriate safeguards (such as Standard Contractual Clauses) are in place. We may also disclose data where required by law.

07How long we keep it

We retain enquiry data for as long as needed to respond to you and, where a business relationship develops, for as long as that relationship continues plus any period required to meet our legal and accounting obligations. Analytics data is retained according to our analytics provider's standard retention settings. We delete or anonymise data when it is no longer needed.

08How we protect your data

We apply appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse, including encryption in transit and restricted access to the inbox that receives enquiries. No method of transmission over the internet is completely secure, but we work to safeguard your information at all times.

09Your rights

Under the UK GDPR you have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate or incomplete data.
• Request erasure of your data ("right to be forgotten").
• Object to or restrict our processing of your data.
• Request portability of the data you have provided.
• Withdraw consent at any time, where processing is based on consent.

To exercise any of these rights, contact us using the details below. You also have the right to lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.

10Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will revise the "last updated" date at the top of this page. Material changes will be made clear on this page.

11Contact us

If you have any questions about this policy or how we handle your data, please contact us: